Library: Interim Year FAQ

The Interim Library:

Where is the library located during the renovation project?

The library is located in the Terrace Room, on the lower level of the Commons (across from Mac’s Market).

Watch the Where's the Library? video to see how to get from the previous library building to the Terrace Room Interim Library, or see a map showing the location of the Terrace Room Interim Library on campus.

The Terrace Room Interim Library may be accessed via stairs inside the Commons, or from outside of the Commons by following the path around the building and down to the Terrace Room entrance.

Where can I return items that I have checked out?

You may return materials to either:

• The Terrace Room Interim Library (during open hours)
• The Library book drop, located outside the Commons on the north side (across from Shiley Hall) under the covered walkway.

What hours is the Terrace Room Interim Library open?

The library will continue to offer the same hours in the Terrace Room Interim Library. See the Library Hours for the full schedule.

Is there disabled access to the Terrace Room Interim Library?

Yes. Disabled access is available via the paved path behind the Commons. Go to the far end of the parking lot between the Commons and the Louisiana-Pacific Tennis Center, then follow the lighted walkway. The arrows on the campus map show the location of the disabled path to the Terrace Room Interim Library.

Persons with disabilities may also call the library at 503-943-7111 to request that materials or assistance be delivered to them on the main level of the Commons.

An Aladdin Reader, which magnifies printed materials, is available in the Terrace Room Interim Library.

What about course reserves? Course reserves will be available online or in the Terrace Room Interim Library.

Study spaces & Computer access:

Where can I find places to study on campus?

Study space is available in the following campus locations:

Bauccio Commons	M - Th   7:30 a.m. - midnight F      7:30 a.m. - 11:00 p.m. Sa    10:00 a.m. - 11:00 p.m. Su    10:00 a.m. - midnight
The Cove	M - F    7:00 a.m. - 8:00 p.m. Sa - Su  11:00 a.m. - 4:00 p.m.
Franz Hall classrooms	Room 034 Su         5:00 pm – midnight M – Th   7:00pm – midnight Rooms 005, 212, 227, 229 Su         5:00 pm – midnight M – Th    9:00pm - midnight
Holy Cross Lounge, 3rd floor of Franz Hall	Open until midnight
Pilot House Lounge	Open 24/7
Residence Hall Study Areas	Open 24/7 (for residents and their guests)
St. Mary's Lounge	Open until midnight
Vollum Study Room in Shiley Hall	Open until 2:00am

See a list of places to study on campus on the interactive campus map.

See a PDF version of study spaces & computer labs on campus.

Where can I use a computer?

Computers are available in several locations across campus (when classes are in session):

Franz 111 Lab 42 PCs and 5 Macs	M - Th  7:30am - midnight F      7:30 am - 8:00pm Sa    9:00am - 8:00pm Su    9:00am - Midnight
Shiley 208 Lab 34 PCs and 6 iMacs	M - Th  8:00am - 2:00am F      8:00am - 7:00pm Sa    10:00am - 8:00pm Su    10:00am - 2:00am During evenings, Shiley 206 (35 PCs) will open when Shiley 208 is full.
Terrace Room Interim Library 24 PCs	Open during library hours

See a list of computer labs available on campus on the interactive campus map.

Where can I print?

A black & white and a color printer are available in the Terrace Room Interim Library. Black & white and color printers are also available in the Shiley 208 and Franz Hall 111 computer labs.

An Add Value machine is available in the Terrace Room Interim Library and Franz 111 to add money to your printing account.

Accessing books, videos, and more:

Will the collection still be available?

High-use reference and theology books, Popular books and DVDs, and reserves are available in the Terrace Room Interim Library. The rest of the collection, including books, journals, DVDs, and more is stored in the Tyson Hall garage. The Tyson Hall garage will not be open to the public.

Materials may be requested and will be delivered to the Terrace Room Interim Library. See the questions below about “How do I request…” for more information.

Why can’t I browse the collection myself in the Tyson Hall garage?

The Tyson Hall garage has been retrofitted to meet the most basic needs for safe collection storage, but the space and conditions do not meet code for public access. See the next FAQ for tips on how to browse the collection virtually and how to request and pick-up items you want.

How can I browse a shelf of books (to find books on a similar topic) online?

In the UP-only catalog, you can browse books virtually by call number to see additional items that cover the same topic. Watch the How to Browse the Library's Collection by Call Number tutorial, or follow these step-by-step directions:

1. Search the UP-only catalog to find a book on your topic
2. Select the linked call number to see a list of other items with a similar call number.
3. The call number you originally selected will be bolded (you may have to scroll to see this item).
4. This list of materials will include each item’s call number, title, location, and will indicate if the item is available.
5. Choose a call number for any item in the list to see additional information, or to request that item.

What will be available in the Terrace Room Interim Library and what do I need to request?

Items that are immediately available in the Terrace Room Interim Library include:

• Reference books (a limited number of high-use items)
• Bible commentaries (a collection of high-use items)
• Popular DVDs
• Popular Reading
  
• Course Reserves

Reference books, Bible commentaries, and Course Reserves may be checked out for two hours and may be used outside of the Terrace Room. Popular DVDs may be checked out for 1 week and Popular Reading books may be checked out for 4 weeks.

Items that need to be requested include:

• Books from the Book Stacks (including Oversize)
• Children’s Literature
• Reference books not shelved in the Terrace Room Interim Library
• Videos (DVD and VHS)
  
• CDs
• Kits
• Journals

All of these items can be requested and checked out (see the Loan Periods chart).

How do I get books, DVDs, CDs, and Kits from our collection?

Books (except for books with the status “Lib Use Only”), DVDs, CDs, and Kits may be requested via one of the following methods:

• Find the items you want to request in UP WorldCat or the UP-only catalog. Choose the Request Item button to send your request.
• Use the library's mobile web site to connect to to the UP-only catalog and request items
• Ask at the Library Service Desk
• Call the Library Service Desk at 503-943-7111
• Email library@up.edu the information about the item(s) you need

How do I get books with the status "Lib Use Only" or journals from our collection?

To request books with a status of “Library Use Only” or print copies of journals, use any of the following methods:

• Fill out a request form: online or at the Library Service Desk
• Ask at the Library Service Desk
• Call the Library Service Desk at 503-943-7111
• Email library@up.edu the information about the item(s) you need

To request a specific article (rather than an entire issue of a journal), use UP ILLiad. See the Using UP ILLiad to Request Materials handout for assistance.

How long will it take to get books and other materials that I request from storage?

Items requested from storage will be delivered within about an hour to the Terrace Room Interim Library. Requests will be processed during all the hours that the library is open. You will receive an email when your item is available to be picked up.

Will the Theology 205 books (Bible commentaries and dictionaries) be available?

The high-use Theology 205 materials, including Bible dictionaries and commentaries, are available in the Terrace Room Interim Library, and may be checked out for two hours. You may use these items outside of the Terrace Room Interim Library; please return them promptly to avoid fines for overdue materials ($2.00 per item per hour).

Duplicate copies of some book-length commentaries, as well as commentaries that can be checked out for longer periods of time, are shelved in storage. These items may be requested and will be delivered to the Terrace Room Interim Library. See the questions about “How do I request…” for more information.

Can I still request books from Summit and Interlibrary Loan?

Yes, Summit and Interlibrary Loan borrowing are still available. When your items arrive, you may pick them up at the Terrace Room Interim Library.

• See the How to Use UP WorldCat to Find Books and More tutorial for more information about requesting books and videos from Summit and Interlibrary Loan.
• See the Using UP ILLiad to Request Materials handout for information about requesting journal articles from Interlibrary Loan (UP ILLiad).

Where do I find current magazines and newspapers?

Many magazines and newspapers are available online; check Journal Titles A-Z to see if your item is available online.

Print copies of current magazines and newspapers may be requested from storage via any of the following methods.

• Ask at the Library Service Desk
• Fill out a request form: online or at the Library Service Desk)
• Call the Library Service Desk at 503-943-7111
• Email library@up.edu the information about the item(s) you need

To request an article (rather than an entire issue of a journal), use UP ILLiad. See the Using UP ILLiad to Request Materials handout for assistance.

Will you still be adding items to the collection during the interim year?

Yes. The library will continue to purchase items, including books, DVDs, and other materials to be added to the collection during the interim year.

Faculty can still submit purchase requests to their Departmental Liaison; others may submit purchase suggestions by emailing library@up.edu or using the Comments & Suggestions form.

May I donate books to the library during the building project?

Due to space limitations the library will be unable to accept book donations beginning February 2012 through August 2013. The University and the Library have benefited from, and are grateful for, gifts of fine book collections, but while the library is under construction only very limited exceptions can be made to this Interim Gift Policy. Exceptions to the Interim Gift Policy can be discussed with Susan Hinken, Head of Technical Services and Collection Development. She can be contacted at 503-943-7419, or hinken@up.edu.

Services:

How do I get research help?

Help is available via the same methods and hours as we have offered in the past. Contact us by:

• Visiting the Library Service Desk in the Terrace Room Interim Library
  
• Calling 503-943-7788
• Using Library Chat (available 24/7)
• Emailing library@up.edu (available 24/7)
• Texting the library (available 24/7)

Where will library instruction classes take place?

Most library instruction classes will take place in Franz Hall 330.

Some larger classes may also meet in campus computer classrooms (such as BC015 or Shiley 206); your class will be notified if the library session will take place in an alternate location.

Where can I make a poster?

Go digital! Mlab personnel are available in the Terrace Room to help you create a paperless work of art. If your needs require a printed product, the Print Shop (Buckley Center 22) can print a large format poster from a file.

Tri-fold poster boards are available for purchase in the UP Bookstore.

The Mehling Hall Graphics Lab has poster paper, paints, color paper, and other poster-making supplies.   Contact Residence Life (503-943-7205) for more information about using the Mehling Hall Graphics Lab.

Lamination is available in the Print Shop.

Where can I make photocopies?

A Black and White and a Color photocopier/scanner is available in the Terrace Room Interim Library. To add money to your photocopy account, use the Add Value machine in the Terrace Room Interim Library.

Is there a fax machine in the library?

Yes. Ask at the Library Service Desk to send or receive a fax.

Can I watch DVD/VHS movies in the library?

Yes, one viewing machine for watching DVDs or VHS recordings is available in the Terrace Room Interim Library.

Can guests or alumni use the Terrace room Interim Library?

Because space and the number of computers is limited in the Terrace Room Interim Library, UP students, faculty, and staff will have priority in using this facility. Guests and alumni may be logged on to computers when space is available. Seating is extremely limited in the Terrace Room Interim Library.

Guests from Orbis Cascade Alliance schools are welcome to pick up Summit materials from the Terrace Room Interim Library.

The Renovation Project:

How long will the renovation project take?

The renovation project is estimated to take 15 months. The library moved out of its existing building in May 2012, and we anticipate moving back into the renovated building in July or August 2013.

For more updates about the renovation project, visit the Library Renovation Project & Images web page.

What will the renovated building look like?

Floor plans for the renovated library are available:

• Main floor (Learning Lab)
• Upper floor (Media Lab)
• Lower floor (Study Lab)
• Exterior image and slideshow

Do you have other questions not answered here? Please email library@up.edu.