Library: Reserves FAQ for Faculty
Fill out a Course Reserves Request Form, and bring any personal copy materials (e.g. items that are not already owned by the library) to the Library Service Desk. If you are placing items from the library's collection on reserve, library staff will pull the items and place them on reserve for you.
Personal books, UP library books, short photocopies, media, course syllabi, tests, and non-copyrighted materials. Copyright fair use guidelines for reserves state that only one chapter per book or one article per journal issue may be placed on reserve without seeking permission from the copyright holder. The library will seek permissions and determine what royalties would have to be paid for items that constitute more than 10% of an entire work. Faculty should obtain written permission from any student whose work is being placed on reserve.
Off air tapings may only be placed on reserve for 10 days and may not be re-used. Instead, ask the library to purchase the media for the collection.
For more information about copyright, see Copyright Resources.
Just let us know and we'll take care of that for you. We can query the publisher electronically and find out what the costs would be. Since the library has a limited budget for copyright royalties, we’ll consult with you if the costs are determined to be prohibitively expensive and look for another way to provide the material. Remember that if we own the book we can always put the original on reserve - since no copies are being made, we don't have to worry about violating copyright guidelines.
Rented videos, other borrowed media, and books belonging to other libraries cannot be placed on reserve.
Additionally, Reference books are not usually placed on reserve (See "Why can't Reference Books be placed on reserve?" below for more information).
Because they can't be checked out, reference books are always available - there's no need to place them on reserve. In fact placing them on reserve would make it unnecessarily difficult for others outside the course to access these materials. We suggest that faculty list the call number and location of those items right on the course syllabus to make it easier for the students to find them.
More than 10% of a book may not be possible to place on reserve simply because the royalty costs would be prohibitively expensive. In that case, a course pack might work better, or, in the case of a book, we could place the print copy on reserve.
Coursepacks should be considered for especially long articles which could be more problematic to download over the web. If articles are the main readings for a course (as opposed to a textbook) coursepacks are a logical way to go.
The Print Shop (x7200). Submit your list of references (author, title, source) and they will query the publishers via the Copyright Clearance Center database, check on royalty fees, establish the cost for the coursepack and handle the sale to the students. The sooner you get your list to them the better the chance that they can complete the work by the start of class.
This option is especially useful for graduate students who spend less time on campus.
During busy times (the beginning of a term) it may take 4-5 days to process items for reserve. If many items are received at once, they will be processed in the order received. In order to insure that your reserves are available by the first class meeting, get the items to the Library Service Desk 1-2 weeks ahead. During slower periods (later in the semester) it typically takes 1-2 days to process items for reserve.
Reserve items are removed at the end of each term so faculty have a chance to re-assess the reserve content for each course. Personal copies are returned to professors, UP library books are reshelved in the collection, and electronic files are no longer visible but are retained. Therefore, if you have used an item on reserve in the past, we should have an electronic file stored. In addition to keeping an archive of all scanned materials, the library keeps an archive of the list of items you place on reserve each term. If you teach the same course the following year, you can simply contact us and tell us to reuse the items from the previous year.
This may violate copyright guidelines. Copyright screening will be done for items that you bring to the library to place on reserve. The benefit is that you don’t have to deal with copyright permissions or making your materials ADA accessible.
For more information about copyright, see Copyright Resources