Library: Services for Faculty
The Clark Library serves the University of Portland community as a dynamic teaching library offering interactive instruction, multi-format collections that support the curriculum, and access to resources in the library and beyond.
If you are new faculty or just need a refresher, make sure to choose the Getting Started link below. If you have further questions, please call the Research Desk at 503-943-7788.
- Your UP ID is also a library card. Use your UP ID card to check out items from the library.
- Your UP network username and password is needed for off-campus access to the library's online resources and requesting Summit items.
- Create your UP ILLiad account for requesting and receiving articles and other materials (logon with your UP network password).
- [optional] Download the library toolbar to your Internet browser for easy navigation to your library account, full text, catalog searching, Google Scholar, and more.
- [optional] Create an account in RefWorks, a web-based software program for tracking your literature search and generating pre-formatted APA, MLA, Chicago (and more) style footnotes, in-text citations, and bibliographies.
- Set up email alerts to notify you any time a new issue of your favorite journal is available. See the step-by-step instructions for Creating Table of Contents Alerts to thousands of journals indexed in the EBSCO databases.
Integrate information literacy into your classes
Librarians work closely with faculty to develop students' information literacy skills. Schedule an information literacy instruction session, or learn about other options for fostering Information Literacy @ UP.Schedule DVDs/Videos
Booking requests will prevent any checkouts that conflict with a faculty member’s showing date. Faculty are strongly encouraged to book DVDs/videos at least three weeks in advance to ensure availability.
Call the Library Service Desk at 503-943-7111, send an email to email@example.com with the titles and show dates, or use the Book DVDs or Videos for Classroom Showing form. Faculty members with more extensive lists can simply drop off a list of titles and show dates at the Service Desk. Media Services handles classroom media equipment and is located in Buckley Center 12.Use Course Reserves
Use Course Reserves to make print, electronic, and media materials available to your class. Faculty can link directly to articles in many of the library’s online resources from their Moodle course pages. To ensure that students can access articles from off-campus, it may be necessary to follow the instructions for editing the links. For more information, see the Reserves FAQ for Faculty.
Integrating the Library into Moodle:
Add Library Chat to your Moodle page
Faculty may also Add Library Chat to your Moodle page. Library Chat provides an easy way to get live help from the Reference Desk via the library's instant messaging service. Library Chat is staffed all the hours the library is open.Add a Reference Librarian to your Moodle page
Faculty can choose to Add a Reference Librarian to your Moodle page. A librarian can set up an “Ask-a-Librarian” forum for students to post questions or contact the librarian directly; or the librarian can post links to handouts or library resources. To preserve confidentiality, the "Librarian" status in Moodle does not have access to the grade book.
Borrowing & Requesting Materials:
Borrowing UP Library Materials
A valid UP ID card is required to borrow materials.
The Clark Library collection is open for browsing, so faculty are welcome to find their items on the shelves and bring them to the Library Service Desk to be checked out. Alternatively, faculty may request items via UP Library Search; requested items will be available for pickup at the Library Service Desk.
Faculty are not charged fines for overdue Library materials but are asked to respect loan periods and respond to overdue notices by returning or renewing items charged to their account. Faculty are responsible for lost item replacement costs.
See the Circulation Services FAQ for more information.Borrowing from Orbis Cascade Libraries
Through the University’s membership in the Orbis Cascade Alliance, UP faculty and students have direct borrowing privileges at almost all area academic libraries whenever they present valid UP identification.
Orbis Cascade, a consortium of 37 academic libraries in Oregon and Washington, provides access to 28 million books, sound recordings, films, maps and more that are housed at its member institutions. UP patrons can self-request books and media items from these libraries using the online UP Library Search catalog. Items are available for pickup at the Library Service Desk within 2-3 business days.Interlibrary Loan
It is possible to obtain journal articles or books/media not in Summit through a cooperative agreement among libraries known as Interlibrary Loan. Requests can be submitted by creating a UP ILLiad account. This account can be used to request, renew, and retrieve materials not owned by the Library.
The Library does not charge faculty for any costs incurred in securing an article or book through Interlibrary Loan, but faculty are asked to assume financial responsibility for fines and replacement costs of any material they borrow from another institution either directly or through Interlibrary Loan.
See the Interlibrary Loan FAQ for more information.
About the Collection
To meet current and future needs of the University’s academic community, resource selection and collection maintenance are focused on building and sustaining collections, and securing access to resources that complement and support the degree programs offered at the University. The Library has over 220,000 print volumes and provides access to over 17,000 eBooks, 120 databases and approximately 20,000 online journals. In addition to the library’s electronic and physical collections to support of the curriculum, the Library also maintains over 400 rare books and manuscripts housed in Special Collections.
The majority of the Library’s collections are housed on the Lower Floor in fixed or compact shelving. Reference, Popular Books and Videos, and new books are shelved on the Main Floor and the Jim and Corrine Serres on the Upper Floor holds the Library’s Special Collections.Ordering Materials for the Library Collection
Collection development at the University of Portland is a collaborative venture guided by the Library’s Collection Development Policy.
The library assigns a librarian to each school or department as a liaison who works with faculty to build the library’s collection and is a point of contact for other Library services. [List of Departmental Liaisons]
Book and video requests can usually be obtained in a few weeks although it may take from two to three months to fill requests. Faculty should plan accordingly. Rush orders can be accommodated; they are expedited both within the Library and by the supplier. Faculty members are notified via email when requested items have been added to the collection. Orders should be submitted or questions about materials or procedures for acquiring them should be directed to the librarian liaison. For more information about ordering materials for the collection, see the Ordering FAQ.Gifts
Gifts can play an important role in the development of active library collections suited to meet the needs of our library users. The Clark Library welcomes gifts in the following formats: books, DVDs, Blu-rays, and audio CDs, as well as financial support to help add depth and diversity to the library’s collection. Please view the Gift Policy for more details.Grant Resources
The Scholarships & Grants web page provides links to library resources which will assist faculty in locating potential grants for professional research and education.Media
The Library’s media collection of videos, DVDs, and audio CDs is housed on the lower floor.
Although most media may be taken off premises, two workstations for viewing VHS or DVD are available nearby. These machines are capable of playing VHS and DVDs from all regions.
Services & Resources:
Access for Users with Disabilities
Disabled access will be available via the main entrance of the library. Within the building there is a full-sized elevator for moving between floors.
An Aladdin Reader, which magnifies printed materials, will be available on the main floor near the grand staircase.
Additional accommodations are provided on an as-needed basis to help patrons with using the facility and collections. To ensure that a staff member is available, call the Library Service Desk at 503-943-7111 to make an appointment.Archives & Artifacts
Archives & Artifacts encompasses: the University Archives, which collects University documents and maintains files of current and historical interest; and the Museum, which houses artifacts related to University of Portland culture and history. Both are located in the basement of Shipstad Hall.