Clark Library Spaces Policy

The following policy applies to the use of the Clark Library Conference Room, Foyer, Parberry Reading Room, Classroom, Digital Lab, and whiteboards. Visit our interactive map to see where spaces are located. There is a separate policy and procedure for group study rooms, which can be reserved online at

Availability, Eligibility, and Capacity

The University of Portland’s vision of the Clark Library as the intellectual commons for the campus is evident in the building’s many collaborative, flexible learning spaces.

The Library welcomes UP faculty, staff, students, and groups affiliated with the University of Portland to hold meetings and other functions in the Clark Library when the facilities are not needed for classes, activities or programs sponsored by the Library. Requests for meeting space from outside groups working with the UP community may also be considered under this policy. In all cases, use of the space must occur only during open library hours and participants must adhere to library policies.

Clark Library spaces are not available for regularly scheduled classes, meetings or events over the course of a semester. Exceptions to this policy may be made on an individual basis, according to space availability.

Conference Room

The library has a large conference room on the upper floor (room 222). Any UP department or UP student group with a faculty or administrative sponsor may request to use the conference room. Scheduling priority is given to meetings, events, and programs administered or sponsored by the Library. Groups reserving this space must be larger than 4. Seating capacity is 20. See the Technology section below for updated information about meeting tools available in the conference room.


Any UP department or UP student, club, or group with a faculty or administrative sponsor may request to use the library foyer (the space between the two entry doors) for tabling activities or displays. Only one group may use the foyer at a time. The library has one table and 2 chairs which groups may set up for approved activities.

Parberry Reading Room

The Parberry Reading Room on the upper floor is primarily an open study space with seating available on a first-come, first-served basis. However, this flexible space may be reserved for small special events such as author readings, sabbatical presentations, etc. Reservations for the use of this space are subject to approval from the Dean of the Library. Groups reserving this space must be larger than 10. Seating capacity is 25.

To reserve the Conference Room, Foyer, or Parberry Room:

Please email requests to or call 503.943.7111. Please note that while we try to respond quickly, it may take up to three business days for Library staff to process reservation requests. 


The primary purpose of the classroom (room 211) is to support information literacy classes taught by Library faculty.  The classroom is only available on a limited basis after the first six weeks of fall and spring terms (or the first 2 weeks of each summer term), and when the classroom is not used for quiet study space. Faculty or staff may reserve the classroom for events at which they will be present. Students are not eligible to reserve the classroom. Seating capacity is 40.

To reserve the Classroom:

Please email requests to or call 503.943.7788. Reservations for use of this space are subject to approval by the Reference and Instruction Librarians.

Digital Lab

The Digital Lab offers faculty, students, and staff the equipment and assistance to create multimedia projects. Faculty and staff may reserve the main lab for technical demonstrations, software workshops or instruction sessions. Students are not eligible to reserve the Digital Lab. Groups reserving this space must be larger than 5. Seating capacity is 30.

To reserve the Digital Lab:

Please contact José Velazco, Digital Lab Coordinator, at 503.943.7602 or to discuss availability. 

Whiteboards in the Library

Any UP department or UP student, club, or group with a faculty or administrative sponsor may request to use rolling whiteboards to promote on-campus events, subject to availability. If approved, groups may use up to 3 rolling whiteboards for up to 7 days, and groups should remove promotional notes after the event date.

To request permission to promote UP-sponsored events on library whiteboards:

Please email with event name, sponsoring group name, and requested dates to discuss availability. 


Food and Drink

Food and beverages may be served in the Clark Library. Catering at University of Portland is provided by Bon Appetit Management Company. If you need to order catering for your event, please call Bon Appetit at 503.943.7330 to make arrangements.

Meeting Times

Access to the space may not be available prior to the reservation time. If set-up time is needed, this must be noted in the reservation request to avoid conflicts with other reservations. Similarly, users are asked to be conscientious about adjourning on time and ensuring the cleanliness of the room as they leave. Any problems should be reported to the service desk staff on the main floor.


Audio/visual equipment is available in the library classroom and the conference room. Support for all equipment is available through Audio Visual Services, 503.943.7774 or

The classroom has a standard classroom technology podium connected to dual projection monitors and screens. Audio is available through ceiling-mounted speakers, and a microphone is provided. A document camera is also available. 

The conference room has a large wall-mounted monitor which may be accessed in one of two ways:

  • Users may connect their laptop to the conference room monitor via an HDMI cable available in the room. Adaptors are available for check out from the Service Desk on the main floor if needed. 
  • Conference room equipment also includes a wireless keyboard and mouse which work with a built-in PC connected to the large monitor.

Additionally, there is a Meeting Owl in the conference room to assist with hybrid meetings. Contact AV Services (503.943.7774 or av@up.eduor use the technology manual in the conference room for more information.


Permission to use library spaces does not constitute endorsement of any event. 

Changes and cancellations to existing reservations should be made in writing to (for Conference Room, Foyer, and Parberry Room reservations), (for Classroom reservations), or to José Velazco (for Digital Lab reservations). The Library has the right to reschedule or cancel room reservations up to 3 days prior to the event.