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Services for Faculty

The Clark Library serves the University of Portland community as a dynamic teaching library offering interactive instruction, multi-format collections that support the curriculum, and access to resources in the library and beyond.

If you are new faculty or just need a refresher, please start with the Getting Started information below. If you have further questions, please call the Research Desk at 503.943.7788.

Getting Started

Here is what you need to use the Clark Library:

UP ID card: is also your library card. Use your UP ID card to check out items from the library.

UP network username and password: is needed for off-campus access to the library's online resources and requesting Summit items.

Set up your UP ILLiad account:  for requesting and receiving articles and other materials (logon with your UP network password).

Download the LibX library browser plugin [optional] to your Internet browser for easy navigation to your library account, renewals, catalog searching, subject guides, and more.

Create an account in RefWorks [optional], a web-based software program for tracking your literature search and generating pre-formatted APA, MLA, Chicago (and more) style footnotes, in-text citations, and bibliographies.

Set up email alerts to notify you any time a new issue of your favorite journal is available. See the step-by-step instructions for Creating Table of Contents Alerts to thousands of journals indexed in the EBSCO databases.

Course Support

Integrate information literacy into your classes

Librarians work closely with faculty to develop students' information literacy skills. Schedule a session for your class by emailing preferred dates and times to

The Curriculum Involvement and Outcomes guide describes learning outcomes that have been identified for specific classes. Learn more about how we foster Information Literacy @ UP.

Schedule DVDs/Videos

Booking requests will prevent any checkouts that conflict with a faculty member's showing date. Faculty are strongly encouraged to book DVDs/videos at least three weeks in advance to ensure availability.

Call the Library Service Desk at 503.943.7111, send an email to with the titles and show dates, or use the Book DVDs or Videos for Classroom Showing form. Faculty members with more extensive lists can simply drop off a list of titles and show dates at the Service Desk. Media Services handles classroom media equipment and is located in Buckley Center 12.

Use Course Reserves

Use Course Reserves to make print, electronic, and media materials available to your class. Faculty can link directly to articles in many of the library's online resources from their Moodle course pages. To ensure that students can access articles from off-campus, it may be necessary to follow the instructions for editing the links. For more information, see the Reserves (Faculty) section of the FAQ.

Integrating the Library into Moodle

Add Library Chat to your Moodle page

Faculty may also Add Library Chat to your Moodle page. Library Chat provides an easy way to get live help from the Reference Desk via the library's instant messaging service. Library Chat is staffed all the hours the library is open.

A Reference Librarian can add resources to your Moodle page

The reference librarians have a special superuser role in Moodle. With your permission, a librarian can install Library Chat and Course Reserves blocks and post links to library resources. To preserve confidentiality, this role does not have access to the grade book.

Linking to Online Resources from Moodle

Faculty can link directly to articles and streaming video in many of the library's online resources from their Moodle course web site. One of the library's streaming video databases, Films on Demand, provides an easy way to upload videos within your Moodle course page.

Borrowing & Requesting Materials

Borrowing items from Clark Library

Faculty may borrow books, CDs, DVDs and more from the Library; all that is needed is a UP ID card.

The Clark Library collection is open for browsing, so faculty are welcome to find their items on the shelves and bring them to the Library Service Desk to be checked out. Alternatively, faculty may request items via UP Library Search; requested items will be available for pickup at the Library Service Desk.

Faculty are not charged fines for overdue Library materials but are asked to respect loan periods and respond to overdue notices by returning or renewing items charged to their account. Faculty are responsible for lost item replacement costs.

For more information about borrowing materials from UP, see the Circulation section of the FAQ.

Borrowing from Summit

Through the university's membership in the Orbis Cascade Alliance, faculty and students may borrow books and media items from 39 libraries in Oregon, Washington, and Idaho via Summit by searching UP Library Search. In addition, UP faculty and students may check out books directly from participating libraries whenever they present valid UP identification. Items will arrive within 2-3 business days. For more information, see the Summit section of the FAQ.

Interlibrary Loan

Use UP ILLiad to request:

  • Journal articles owned by UP
  • Journal articles not available at UP
  • Books not available through Summit

Items will generally arrive within:

  • Journal articles owned by UP (1 day)
  • Journal articles not available at UP (3 days)
  • Books not available through Summit (7 days)

The Library does not charge faculty for any costs incurred in securing an article or book through Interlibrary Loan, but faculty are asked to assume financial responsibility for fines and replacement costs of any material they borrow from another institution either directly or through Interlibrary Loan.

See the Interlibrary loan section of the FAQ for more information.


About the Collection

To meet current and future needs of the University's academic community, resource selection and collection maintenance are focused on building and sustaining collections, and securing access to resources that complement and support the degree programs offered at the University. The Library has over 220,000 print volumes and provides access to over 17,000 eBooks, 120 databases and approximately 20,000 online journals. In addition to the library's electronic and physical collections to support of the curriculum, the Library also maintains over 400 rare books and manuscripts housed in Special Collections.

The majority of the Library's collections are housed on the Lower Floor in fixed or compact shelving. Reference, Popular Books and Videos, and new books are shelved on the Main Floor, and the Jim and Corrine Serres room on the Upper Floor holds the Library's Special Collections.

Ordering Materials for the Library Collection

Collection development at the University of Portland is a collaborative venture guided by the Library's Collection Development Policy.

The library assigns a librarian to each school or department as a liaison who works with faculty to build the library's collection and is a point of contact for other Library services. [List of Departmental Liaisons]

Book and video requests can usually be obtained in a few weeks although it may take from two to three months to fill requests. Faculty should plan accordingly. Rush orders can be accommodated; they are expedited both within the Library and by the supplier. Orders should be submitted or questions about materials or procedures for acquiring them should be directed to the librarian liaison. For more information about ordering materials for the collection, see the Ordering Q&A.


Gifts can play an important role in the development of active library collections suited to meet the needs of our library users. The Clark Library welcomes gifts in the following formats: books, DVDs, Blu-rays, and audio CDs, as well as financial support to help add depth and diversity to the library's collection. Please view the Gift Policy for more details.

Grant Resources

The library's Grant Finder database provides information about over 9,000 federal and private funding opportunities. Also see the Grant Opportunities page in PilotsUP for additional resources.


The Library's media collection of videos, DVDs, and audio CDs is housed on the lower floor. Although most media may be taken off premises, two workstations for viewing VHS or DVD are available nearby. These machines are capable of playing VHS and DVDs from all regions.

Scholarly Publishing

Pilot Scholars

Supported by the Office of the Provost, Pilot Scholars is the university’s digital institutional repository (IR) that aims to preserve and increase the visibility of the University of Portland scholarly output. Each year, the library collects the scholarly works of faculty and deposits it into the IR. Faculty publications in the IR are posted in accordance with publishers’ licensing terms and are freely available to use and share. Faculty can contact their liaison librarian or the Digital Services Librarian.

UP Authors' Reception

Every October, the Clark Library invites the entire campus to a reception honoring UP faculty, staff, and student authors who have published in the previous academic year. For information about the event and how publications are identified, see the UP Authors Reception page.

Services & Resources

Archives & Artifacts

Archives & Artifacts encompasses: the University Archives, which collects University documents and maintains files of current and historical interest; and the Museum, which houses artifacts related to University of Portland culture and history. Both are located in the basement of Shipstad Hall.

Copying & Scanning

Two photocopier/scanners are available on the main floor of the library in the Print/Copy area. The cost is $.05 per side for Black and White and $.15 for color. An Add Value machine is available in the Print/Copy area for adding money to your copying/printing account.  There is no cost for scanning and emailing the scan to your UP (or non-UP) email account. Please ask at the Library Service Desk for assistance with using the copiers/scanners.

Copying from microfilm: Use UP ILLiad to request articles from our microfiche or microfilm collections.  We will copy the articles and deliver them to you online via UP ILLiad.

Digital Lab

The Digital Lab provides current University of Portland students, faculty and staff with the space, equipment, software and support to produce audio, video, photography and design research projects. For more information, see the Digital Lab page.

Fax Service

The Clark Library offers a general fax service for current faculty, staff, students, and alumni needing to send or receive faxes. For more information, see the Fax Service page.

Research Assistance

Ask Us

Librarians or student reference assistants are available to help with research-related questions during the hours listed on the Research Desk Hours web page. The Research Desk can also be contacted by phone (503.943.7788), email, or Library Chat.

Meet with a Librarian

For more in-depth research assistance, you can make an appointment to meet with a librarian.