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Services for Faculty

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The Clark Library serves the University of Portland community as a dynamic teaching library offering interactive instruction, multi-format collections that support the curriculum, and access to resources in the library and beyond.

If you are new faculty or just need a refresher, please start with the Getting Started information below. If you have further questions, please call the Research Desk at 503.943.7788.

Getting Started

Here is what you need to use the Clark Library:

UP ID card: is also your library card. Use your UP ID card to check out items from the library.

UP network username and password: is needed for off-campus access to the library's online resources and requesting Summit items.

Set up your UP ILLiad account:  for requesting and receiving articles and other materials (logon with your UP network password).

Create an account in RefWorks [optional], a web-based software program for tracking your literature search and generating pre-formatted APA, MLA, Chicago (and more) style footnotes, in-text citations, and bibliographies.

Set up email alerts to notify you any time a new issue of your favorite journal is available. See the step-by-step instructions for Creating Table of Contents Alerts to thousands of journals indexed in the EBSCO databases.

Research Assistance

Librarians or student reference assistants are available to help with research-related questions during the hours listed on the Research Desk Hours web page. The Research Desk can also be contacted by phone (503.943.7788), email, or Library Chat.

For more in-depth research assistance, you can make an appointment to meet with a librarian.

Library guides: Use Subject Guides to find the best resources for searching within a discipline; Course Guides provide customized resources and guidance for a specific class (contact reference@up.edu to inquire about having a course guide created for your class). Topic Guides recommend resources related to a topic of interest, such as Data Management, Digital Humanities, Diversity & Pedagogy, or Open Educational Resources.

Course Support

Integrate information literacy into your classes: Librarians work closely with faculty to develop students' information literacy skills. Schedule a session for your class by emailing preferred dates and times to reference@up.edu.

The Curriculum Involvement and Outcomes guide describes learning outcomes that have been identified for specific classes. Learn more about how we foster Information Literacy @ UP.

Digital Lab: The Digital Lab Coordinator is available to collaborate on multimedia projects as part of faculty-assigned coursework for students. Arrange for your class to visit the Digital Lab for instruction in using multimedia equipment and software relevant to your course.  For more information, visit the Digital Lab’s website.

Schedule DVDs/videos: Booking requests will prevent any checkouts that conflict with a faculty member's showing date. Faculty are strongly encouraged to book DVDs/videos at least three weeks in advance to ensure availability.

Call the Library Service Desk at 503.943.7111, send an email to library@up.edu with the titles and show dates, or use the Book DVDs or Videos for Classroom Showing form. Faculty members with more extensive lists can simply drop off a list of titles and show dates at the Service Desk. Audio Visual Services handles classroom media equipment and is located in Buckley Center 12.

Copyright: The Library provides copyright assistance to faculty with questions regarding use of resources within course materials, course reserves, and multimedia projects. A Copyright Q & A assists with basic questions and the Ethical Use of Information guide provides additional context. For questions, please email library@up.edu.

Use course reserves: Use Course Reserves to make print, electronic, and media materials available to your class. Faculty can link directly to articles in many of the library's online resources from their Moodle course pages. To ensure that students can access articles from off-campus, please follow the instructions for obtaining persistent links to library resources. Faculty who wish to place material on reserve may use the Course Reserves Request Form or email a list of citations to library@up.edu (please include: course name, course number, instructor, and number of students enrolled in each section). To facilitate access to reserve items, consider adding a Course Reserves block to your Moodle course page. For more information, see the Reserves (Faculty) section of the FAQ.

Integrating the Library into Moodle

Library Chat in Moodle: A Library Chat block is automatically added to your Moodle course. Library Chat provides an easy way to get live help from the Reference Desk via the library's instant messaging service. Library Chat is available 24/7. UP Librarians and student reference assistants monitor Library Chat during all the hours the library is open.

A Reference Librarian can add resources to your Moodle page: The reference librarians have a special superuser role in Moodle. With your permission, a librarian can install a Course Reserves block or help with posting links or troubleshooting access to the library's online resources. To preserve confidentiality, this role does not have access to the grade book.

Linking to online resources from Moodle: Faculty can link directly to articles and streaming video in many of the library's online resources from their Moodle course web site. Learn how to obtain persistent links to library resources and ensure that they will work from off-campus. One of the library's streaming video databases, Films on Demand, provides an easy way to upload videos within your Moodle course page.

Course reserves in Moodle: To assist your students with accessing course reserve materials, consider adding a Course Reserves block to your Moodle course page.

Borrowing & Requesting Materials

Borrowing items from Clark Library: Faculty may borrow books, CDs, DVDs and more from the Library; all that is needed is a UP ID card.

The Clark Library collection is open for browsing, so faculty are welcome to find their items on the shelves and bring them to the Library Service Desk to be checked out. Alternatively, faculty may request items via UP Library Search; requested items will be available for pickup at the Library Service Desk.

Faculty are not charged fines for overdue Library materials but are asked to respect loan periods and respond to overdue notices by returning or renewing items charged to their account. Faculty are responsible for lost item replacement costs.

For more information about borrowing materials from UP, see the Circulation section of the FAQ.

Borrowing from Summit: Through the university's membership in the Orbis Cascade Alliance, faculty and students may borrow books and media items from 39 libraries in Oregon, Washington, and Idaho via Summit by searching UP Library Search. In addition, UP faculty and students may check out books directly from participating libraries whenever they present valid UP identification. Items will arrive within 2-3 business days. For more information, see the Summit section of the FAQ.

Interlibrary Loan: Use UP ILLiad to request:

  • Journal articles owned by UP
  • Journal articles not available at UP
  • Books not available through Summit

Items will generally arrive within:

  • Journal articles owned by UP (1 day)
  • Journal articles not available at UP (3 days)
  • Books not available through Summit (7 days)

The Library does not charge faculty for any costs incurred in securing an article or book through Interlibrary Loan, but faculty are asked to assume financial responsibility for fines and replacement costs of any material they borrow from another institution either directly or through Interlibrary Loan.

See the Interlibrary loan section of the FAQ for more information.

Digital Lab

The Digital Lab, located on the upper floor of the Clark Library, provides 14 Mac computers and software to produce audio, video, photographic and design projects. Digital video, photography and sound equipment are available for loan while the Audio and Image Production Studios may be reserved to create high quality narration for video and still photography, respectively. The Lab Coordinator and student staff provide technical assistance and free workshops (with topics ranging from Photoshop, Illustrator and InDesign) are presented each term useful for professional development or personal projects. Visit the Digital Lab’s website for more information.

Collections

About the collection

Ordering materials for the Library collection: Collection development at the University of Portland is a collaborative venture guided by the Library's Collection Development Policy.

The library assigns a librarian to each school or department as a liaison who works with faculty to build the library's collection and is a point of contact for other Library services. [List of Departmental Liaisons]

Book and video requests can usually be obtained in a few weeks although it may take from two to three months to fill requests. Faculty should plan accordingly. Rush orders can be accommodated; they are expedited both within the Library and by the supplier. Orders should be submitted or questions about materials or procedures for acquiring them should be directed to the librarian liaison. For more information about ordering materials for the collection, see the Ordering Q&A.

Gifts: Gifts can play an important role in the development of active library collections suited to meet the needs of our library users. The Clark Library welcomes gifts in the following formats: books, DVDs, Blu-rays, and audio CDs, as well as financial support to help add depth and diversity to the library's collection. Please view the Gift Policy for more details.

Grant resources: The library's Grant Finder database provides information about over 9,000 federal and private funding opportunities.

Media: The Library's media collection of videos, DVDs, and audio CDs is housed on the lower floor. Media may be checked out and taken out of the library.  A portable DVD player, an all-region DVD player, and a VHS player are all available for checkout at the Service Desk.   

Scholarly Publishing

Pilot Scholars: Supported by the Office of the Provost, Pilot Scholars is the university’s digital institutional repository (IR) that aims to preserve and increase the visibility of the University of Portland scholarly output. Each year, the library collects the scholarly works of faculty and deposits it into the IR. Faculty publications in the IR are posted in accordance with publishers’ licensing terms and are freely available to use and share. Faculty can contact their liaison librarian or the Digital Services Librarian.

Scholarly publishing Library Guide: Visit the Scholarly Publishing library guide for more information about choosing a journal for publication, author's rights, measuring your research impact, altmetrics, and more.

Copy, Scan & Fax

Copying & scanning: Two photocopier/scanners are available on the main floor of the library in the Print/Copy area. The cost is $.05 per side for Black and White and $.15 for color. An Add Value machine is available in the Print/Copy area for adding money to your copying/printing account.  There is no cost for scanning and emailing the scan to your UP (or non-UP) email account. Please ask at the Library Service Desk for assistance with using the copiers/scanners.

Copying from microfilm: Use UP ILLiad to request articles from our microfiche or microfilm collections.  We will copy the articles and deliver them to you online via UP ILLiad.

Fax service: The Clark Library offers a general fax service for current faculty, staff, students, and alumni needing to send or receive faxes. For more information, see the Fax Service page.

Emeriti Faculty

Retired faculty who are designated as Emeriti (per the definition in the Faculty Handbook) are eligible for the same library services as current faculty. This includes off-campus access to databases, borrowing items from Clark Library, and requesting items through Summit and Interlibrary Loan.