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Services for Staff

The Clark Library serves the University of Portland community as a dynamic teaching library offering interactive instruction, multi-format collections that support the curriculum, and access to resources in the library and beyond.

If you are new staff or just need a refresher, please start with the Getting Started information below. Staff who are not paid by UP, such as Bon Appetit employees, should consult the Services for Guests page for more information about library resource access. If you have further questions, please call the Research Desk at 503.943.7788.

Getting Started

Here is what you need to use the Clark Library:

UP ID card: is also your library card. Use your UP ID card to check out items from the library.

UP network username and password: is needed for off-campus access to the library's online resources and requesting Summit items.

Set up your UP ILLiad account:  for requesting and receiving articles and other materials (logon with your UP network password).

Borrowing & Requesting Materials:

Borrowing items from Clark Library: Staff may borrow books, CDs, DVDs and more from the Library; all that is needed is a UP ID card.

The Clark Library collection is open for browsing, so staff are welcome to find their items on the shelves and bring them to the Library Service Desk to be checked out. Alternatively, staff may request items via UP Library Search; requested items will be available for pickup at the Library Service Desk.

Staff are not charged fines for overdue Library materials but are asked to respect loan periods and respond to overdue notices by returning or renewing items charged to their account. Staff are responsible for lost item replacement costs.

For more information about borrowing materials from UP, see the Circulation section of the FAQ.

Borrowing from Summit: Through the university's membership in the Orbis Cascade Alliance, faculty, staff and students may borrow books and media items from 39 libraries in Oregon, Washington, and Idaho via Summit by searching UP Library Search. In addition, UP faculty, staff and students may check out books directly from participating libraries whenever they present valid UP identification. Items will arrive within 2-3 business days. For more information, see the Summit section of the FAQ.

Interlibrary Loan: Use UP ILLiad to request:

  • Journal articles owned by UP
  • Journal articles not available at UP
  • Books not available through Summit

Items will generally arrive within:

  • Journal articles owned by UP (1 day)
  • Journal articles not available at UP (3 days)
  • Books not available through Summit (7 days)

The Library does not charge staff for any costs incurred in securing an article or book through Interlibrary Loan, but staff are asked to assume financial responsibility for fines and replacement costs of any material they borrow from another institution either directly or through Interlibrary Loan.

See the Interlibrary loan section of the FAQ for more information.


About the Collection: To meet current and future needs of the University's academic community, resource selection and collection maintenance are focused on building and sustaining collections, and securing access to resources that complement and support the degree programs offered at the University. The Library has over 220,000 print volumes and provides access to over 17,000 eBooks, 120 databases and approximately 20,000 online journals. In addition to the library's electronic and physical collections to support of the curriculum, the Library also maintains over 400 rare books and manuscripts housed in Special Collections.
The majority of the Library's collections are housed on the Lower Floor in fixed or compact shelving. Reference, Popular Books and Videos, and new books are shelved on the Main Floor, and the Jim and Corrine Serres room on the Upper Floor holds the Library's Special Collections.
Media: The Library's media collection of videos, DVDs, and audio CDs is housed on the lower floor. Although most media may be taken off premises, two workstations for viewing VHS or DVD are available nearby. These machines are capable of playing VHS and DVDs from all regions.
UP Authors' Reception: Every October, the Clark Library invites the entire campus to a reception honoring UP faculty, staff, and student authors who have published in the previous academic year. For information about the event and how publications are identified, see the UP Authors Reception page.

Services & Resources:

Archives & Artifacts: Archives & Artifacts encompasses: the University Archives, which collects University documents and maintains files of current and historical interest; and the Museum, which houses artifacts related to University of Portland culture and history. Both are located in the basement of Shipstad Hall.
Copying & Scanning: Two photocopier/scanners are available on the main floor of the library in the Print/Copy area. The cost is $.05 per side for Black and White and $.15 for color. An Add Value machine is available in the Print/Copy area for adding money to your copying/printing account.  There is no cost for scanning and emailing the scan to your UP (or non-UP) email account. Please ask at the Library Service Desk for assistance with using the copiers/scanners.
Copying from microfilm: Use UP ILLiad to request articles from our microfiche or microfilm collections.  We will copy the articles and deliver them to you online via UP ILLiad.

Digital Lab: The Digital Lab provides current University of Portland students, faculty and staff with the space, equipment, software and support to produce audio, video, photography and design research projects. For more information, see the Digital Lab page.

Fax Service:  The Clark Library offers a general fax service for current staff, staff, students, and alumni needing to send or receive faxes. For more information, see the Fax Service page.

Research Assistance:

Ask Us: Librarians or student reference assistants are available to help with research-related questions during the hours listed on the Research Desk Hours web page. The Research Desk can also be contacted by phone (503.943.7788), email, or Library Chat.

Meet with a Librarian: For more in-depth research assistance, you can make an appointment to meet with a librarian.