Services for Staff


The Clark Library serves the University of Portland community as a dynamic teaching library offering interactive instruction, multi-format collections that support the curriculum, and access to resources in the library and beyond.

If you are new staff or just need a refresher, please start with the Getting Started information below. Staff who are not paid by UP, such as Bon Appetit employees, should consult the Services for Guests page for more information about library resource access. If you have further questions, please call the Research Desk at 503.943.7788.

Getting Started

Here is what you need to use the Clark Library:

UP ID card: is also your library card. Use your UP ID card to check out items from the library.

UP network username and password: is needed for off-campus access to the library's online resources and requesting Summit items.

Set up your UP ILLiad account:  for requesting and receiving articles and other materials (logon with your UP network password).

Borrowing & Requesting Materials

Borrowing items from Clark Library: Staff may borrow books, CDs, DVDs and more from the Library; all that is needed is a UP ID card.

The Clark Library collection is open for browsing, so staff are welcome to find their items on the shelves and bring them to the Library Service Desk to be checked out. Alternatively, staff may request items via UP Library Search; requested items will be available for pickup at the Library Service Desk.

Staff are not charged fines for overdue Library materials but are asked to respect loan periods and respond to overdue notices by returning or renewing items charged to their account. Staff are responsible for lost item replacement costs.

For more information about borrowing materials from UP, see the Circulation section of the FAQ.

Borrowing from Summit: Through the university's membership in the Orbis Cascade Alliance, faculty, staff and students may borrow books and media items from 39 libraries in Oregon, Washington, and Idaho via Summit by searching UP Library Search. In addition, UP faculty, staff and students may check out books directly from participating libraries whenever they present valid UP identification. Items will arrive within 2-3 business days. For more information, see the Summit section of the FAQ.

Interlibrary Loan: Use UP ILLiad to request:

  • Journal articles owned by UP
  • Journal articles not available at UP
  • Books not available through Summit

Items will generally arrive within:

  • Journal articles owned by UP (1 day)
  • Journal articles not available at UP (3 days)
  • Books not available through Summit (7 days)

The Library does not charge staff for any costs incurred in securing an article or book through Interlibrary Loan, but staff are asked to assume financial responsibility for fines and replacement costs of any material they borrow from another institution either directly or through Interlibrary Loan.

See the Interlibrary loan section of the FAQ for more information.

Digital Lab

The Digital Lab, located on the upper floor of the Clark Library, provides 14 Mac computers and software to produce audio, video, photographic and design projects. Digital video, photography and sound equipment are available for loan while the Audio and Image Production Studios may be reserved to create high quality narration for video and still photography, respectively. The Lab Coordinator and student staff provide technical assistance and free workshops (with topics ranging from Photoshop, Illustrator and InDesign) are presented each term useful for professional development or personal projects. Visit the Digital Lab’s website for more information.


About the collection
Media: The Library's media collection of videos, DVDs, and audio CDs is housed on the lower floor. Although most media may be taken off premises, two workstations for viewing VHS or DVD are available nearby. These machines are capable of playing VHS and DVDs from all regions.

Copy, Scan & Fax

Copying & scanning: Two photocopier/scanners are available on the main floor of the library in the Print/Copy area. The cost is $.05 per side for Black and White and $.15 for color. An Add Value machine is available in the Print/Copy area for adding money to your copying/printing account.  There is no cost for scanning and emailing the scan to your UP (or non-UP) email account. Please ask at the Library Service Desk for assistance with using the copiers/scanners.
Copying from microfilm: Use UP ILLiad to request articles from our microfiche or microfilm collections.  We will copy the articles and deliver them to you online via UP ILLiad.

Fax service:  The Clark Library offers a general fax service for current staff, staff, students, and alumni needing to send or receive faxes. For more information, see the Fax Service page.

Research Assistance

Ask us: Librarians or student reference assistants are available to help with research-related questions during the hours listed on the Research Desk Hours web page. The Research Desk can also be contacted by phone (503.943.7788), email, or Library Chat.

Meet with a librarian: For more in-depth research assistance, you can make an appointment to meet with a librarian.